What if patient scheduling and intake actually worked together — seamlessly?

For single clinics, multi-site groups and everything in between.
Pair patient scheduling with paperless intake in a single, fast flow -
so patients can complete forms and actually show up. Track every step end-to-end.
Try Lobbie today. No credit card required
Up to 91%
Online form completion prior to appointment
+8 %
Increase in new patients originally signed up
+18%
Increase in repeat patients
79%
Decrease in No-Shows
$66,000+
Increase in annual revenue per practitioner

Unify Patient Intake & Scheduling In One Flow

Trusted by over 1400 practices across the US
Self-Scheduling, Staff Scheduling & Patient Intake in a single, fast flow
Patient Self-Scheduling: Fast load, mobile-first; booking in 60 seconds
Up to 91%  pre-visit form completion (customer results)
Real-time dashboards for the entire patient journey
Self-Scheduling, Staff Scheduling & Patient Intake in a single, fast flow
Patient Self-Scheduling: Fast load, mobile-first; booking in ~60 seconds
Up to 91%  pre-visit form completion (customer results)
Real-time dashboards for the entire patient journey

Problem: Split Tools Create Friction

In most systems, patients book in one place and get forms from another system. Staff chases paperwork and eligibility manually. This causes drop-offs to rise, no-shows to creep up and lost productivity for staff.

Even small gaps between tools multiply across hundreds of bookings. What feels like minor friction to patients adds up to hours of manual work, missed visits, and hidden revenue loss for clinics every week.

Lost revenue from disjointed tools
Compliance gaps
Delayed payments
Missed billing info or consents
Rising no-shows and confusion
Staff resend confirmations manually
Missed or double-booked slots
Patients book in one place, fill forms in another
Reduced growth
Legal & audit risk
Cash flow gaps
Payment delays

Friction Becomes Lost Visits & Lost Revenue

Every extra step adds risk for abandonment, wrong slots, day-of reshuffles, and an inbox full of "can you resend the forms?" Without a unified system, you can't see where the funnel leaks.

Lost revenue from disjointed tools
Compliance gaps
Delayed payments
Missed billing info or consents
Lower trust before first visit
Confusion and abandonment
Slow or inconsistent mobile flow
Too many links and logins
Fragmented reporting
No visibility into where drop-offs happen
Missing or outdated patient info
Duplicate data entry across systems
No clear audit trail
Reminders not linked to records
Replies lost in old threads
Messages split across email, text, phone
Delays before visits
Manual eligibility checks
Wrong or incomplete info
Staff chase missing forms and signatures
Rising no-shows and confusion
Staff resend confirmations manually
Missed or double-booked slots
Patients book in one place, fill forms in another

The Lobbie Solution:

Scheduling + Intake Combined

Lobbie combines scheduling and intake in one smooth, automated flow — built for healthcare operations that demand visibility, compliance, and patient readiness - With full integration support to your EMR/EHR when needed, or optionally use the Lobbie EMR.

Higher revenue & fewer leaks
Regulatory peace of mind
Faster reimbursement
Complete forms every time
Higher show rates
Saved staff time
More visits, smoother ops
Patients finish in one sitting
Problem
Patients book in one place, fill forms in another
Missed or double-booked slots
Staff resend confirmations manually
Staff chase missing forms
Wrong or incomplete info
Manual eligibility checks
Messages split across channels
Replies lost in old threads
Reminders not linked to records
Duplicate data entry
Missing or outdated info
No visibility into drop-offs
Fragmented reporting
Too many links and logins
Slow or inconsistent mobile flow
Confusion before first visit
Missed billing info or consents
Compliance gaps
Lost revenue from disjointed tools
Drop-offs and confusion
Drop-offs and confusion
Drop-offs and confusion
Drop-offs and confusion
Drop-offs and confusion
Drop-offs and confusion
Result
Drop-offs and missed info
Lost visits, wasted time
Hours lost in admin
Empty slots, lost revenue
Delays, frustration
Intake errors, rework
Drop-offs and confusion
Drop-offs and confusion
Drop-offs and confusion
Drop-offs and confusion
Drop-offs and confusion
Drop-offs and confusion
Drop-offs and confusion
Drop-offs and confusion
Drop-offs and confusion
Drop-offs and confusion
Drop-offs and confusion
Drop-offs and confusion
Drop-offs and confusion
Drop-offs and confusion
Drop-offs and confusion
Drop-offs and confusion
Drop-offs and confusion
Drop-offs and confusion
Drop-offs and confusion
Drop-offs and confusion
Lobbie Solution
Unified scheduling + intake flow
Unified scheduling + intake flow
Paperless
World’s easiest patient intake
Read More >
Pro
Flexible Patient Scheduling
Read More >
EMR
Full Clinical Workflow Support
Read More >
Digital Forms & Document Management
E-Signatures & Consent Management
Secure Patient Record Storage
Multi-Location Support
Integrate with your EHR
Patient Payments
Appointment Scheduling
Staff Availability Management
Telehealth-Ready
In-House Lab Management
Lab Vendor Integrations
Clinical Charting
E-Prescriptions
Controlled Substance Logging
& much more
Problems with disconnected workflows
Impact to your organization
Lobbie Solution
Patients book in one place, fill forms in another
Drop-offs and missed info
Unified scheduling + intake flow
Missed or double-booked slots
Lost visits, wasted time
Smart calendar with conflict prevention
Staff resend confirmations manually
Admin time wasted
Automated confirmations & reminders
Rising no-shows and confusion
Empty slots, lost revenue
End-to-end tracking + automated follow-up
Staff chase missing forms and signatures
Delays, frustration
Automated form delivery right after booking
Wrong or incomplete info
Rework, intake errors
Smart field validation
Manual eligibility checks
Slower onboarding
Built-in verification
Delays before visits
Bottlenecks, poor experience
Real-time digital workflows
Messages split across email, text, phone
Disjointed communication
Centralized patient messaging
Replies lost in old threads
Missed updates
Linked messages per patient record
Reminders not linked to records
Missed follow-ups
Automated reminders tied to appointments
No clear audit trail
Compliance risk
Built-in logging for every message/action
Duplicate data entry across systems
Errors, wasted time
One shared database across modules
Missing or outdated patient info
Inconsistent records
Real-time sync between all tools
No visibility into where drop-offs happen
Can't fix funnel leaks
Step-by-step journey tracking
Fragmented reporting
No insight into performance
Unified dashboards & analytics
Too many links and logins
Confusion, abandonment
One secure link per patient
Slow or inconsistent mobile flow
High abandonment
Fast, mobile-first design
Confusion and abandonment
Poor completion rates
Guided, one-session experience
Lower trust before first visit
Weaker engagement
Seamless first impression flow
Missed billing info or consents
Delayed revenue
Required fields + e-sign
Compliance gaps
Audit risk
Full audit trail + e-sign
Lost revenue from disjointed tools
Inefficient workflow
Seamlessly combined workflows

How Lobbie Pro Works

1
Staff schedules an appointment
  • Forms get sent automatically to the patient based on the appointment type
  • Patient gets notified of the appointment and associated intake forms
2
Automated appointment- & form reminders
  • Automated reminders make sure patients complete their forms and show up on time
  • Email & SMS
  • Use your brand
  • Quick access to status of forms & appointment confirmation each patient in the system
3
Patient fills out forms
  • Works on any device - No need to download an app or log into a portal
  • Form fields autofilled if the data already exists
  • Redundant data entry is eliminated, and patients never have to fill out the same information twice
4
All forms electronically filed
  • Eliminate hours of paper processing and filing
  • Reduce errors and compliance issues
  • Quickly view all intake forms for the patient as part of their appointment
  • Integrate with your EHR - Send all intake forms automatically to the patient chart
5
Patient arrives in the clinic on-time & with completed forms
  • Focus on patient treatment, not chasing forms & no-shows
  • Spend less administrative time on patients
1
Create a self-scheduling link for patients
  • Create as many self-scheduling links as you need
  • Lobbie will provide the link plus an optional QR code
  • Add to your website, social media, or use Google Book Now
  • Customize the self-scheduling link for locations, appointment types, providers, schedules and more
2
Patient self-schedules via the link
  • Patient selects the date, time and any other options you've enabled
  • When scheduled, intake forms will be sent out automatically to the patient
  • Form fields autofilled with pre-existing data
3
Automated appointment- & form reminders
  • Automated reminders make sure patients complete their forms and show up on time
  • Quick access to status of forms & appointment confirmation for each patient in the system
4
All forms electronically filed
  • Eliminate hours of paper processing and filing
  • Reduce errors and compliance issues
  • Quickly view all intake forms for the patient as part of their appointment
  • Integrate with your EHR - Send all intake forms automatically to the patient chart
5
Patient arrives in the clinic on-time & with completed forms
  • Focus on patient treatment, not chasing forms & no-shows
  • Spend less administrative time on patients

Trusted by healthcare organizations across the country

Healthcare organizations across the country are using Lobbie to simplify their workflows

7.8M
Intake Forms sent
1.7M
Appointments scheduled
1.4M
Patients managed
I think I can speak on behalf of the group - Lobbie has been great so far. It is incredibly user friendly, simple, and efficient! We have seen such an improvement in paperwork getting filled out and makes it much more accessible for everybody. I have found no issues so far
Empire Therapy
We love it!
The Magdalen House
Thank you for continuously working on Lobbie to make it awesome. I am enjoying using the application.
Children's Day Academy
Lobbie has truly been a Godsend with these doctors! Their handwriting was so hard to read! The only problem is that now they're being picky and want them customized too much!
Blue Chip Medical Reviews
I wanted to follow up and let you know that we are very happy with the service you all have provided. It is working great for us!
Revolution Health Services
I just have to keep saying, the level of responsiveness from your team is quite impressive. It's better than any other vendor I use and actually even better than I'm able to do with my own software platform. Kudos!
Integrity Medical Group
The good news is that the Lobbie roll out is going well enough that we keep expanding the scope of it.
Integrity Medical Group
We are so happy with Lobbie! Everything just looks much more professional and we're very pleased with our experience.
Flawless Faces
We can't tell you guys how excited we are for this. We have a bunch of research projects this is essential for and it will exponentially speed up our documentation
Dynamic Movement & Recovery
We absolutely love Lobbie. Everything has been great!
Urbane Beauty
Thank you for being on top of everything. Your team does a great job.
Family Center for Recovery
I do not know what we would do without LOBBIE!! They are a game changer for our practice. Very responsive and makes all necessary changes that are asked in a timely manner. If you are looking to make your practice more electronic, LOBBIE is the place to start!!!
Care for Women (The BFS Medical Partners, PLLC)
Simple process and exactly the product i need.
Inspire and Beyond ABA Inc
Lobbie has not only made our intake operation faster and more efficient, it looks 100% better than any process we have had in our 8 years of existence! I highly recommend this platform.
Tommy Costello
Office Administrator
Empire Therapy
Lobbie has been very professional and responsive. I have been looking for an online fillable document platform for several years. I am happy with their service and pricing.
Dr. Mari Sawai
Maine Comprehensive Health Institute SC
Lobbie has been very professional and responsive. I have been looking for an online fillable document platform for several years. I am happy with their service and pricing
-
Dr. Mari Sawai, Maine Comprehensive Health Institute SC
Lobbie has not only made our intake operation faster and more efficient, it looks 100% better than any process we have had in our 8 years of existence! I highly recommend this platform
Tommy Costello, Office Administrator, Empire Therapy
Simple process and exactly the product i need.
Inspire and Beyond ABA Inc

Why Clinics Choose Lobbie

Lobbie is built to simplify and elevate outpatient care - designed by healthcare professionals who understand the challenges you face daily.

1% Better Every Day
We improve continuously - so your practice can, too.
Cover your entire patient journey
From intake to billing, everything connects in one seamless platform.
Built by healthcare professionals
Practical tools created by people who’ve walked in your shoes.
Modern Architecture
Start with what you need, expand when you’re ready.
Configured to your workflow
Tailor Lobbie to fit your unique operations, not the other way around.
Real support, when it matters
Responsive, expert help from a team that treats your business like their own.

The Choice You Can Defend In Any Meeting

Unified scheduling, Patient Intake & Metrics you can show to operations, finance and clinical leads.

Clients experience an average drop in No-Shows by 79%
Form completion by patients on Lobbie is 91%+
KPI Dashboard for those who need access
Audit-ready logs
HIPAA- & SOC2-Compliant

Unify Patient Intake & Scheduling In One Flow

When patients arrive prepared, your clinic runs smoother.

With Lobbie, 92% of patients complete their paperwork before stepping into the practice - so visits start on time and staff stay focused on care.

Self-Scheduling, Staff Scheduling & Patient Intake in a single, fast flow
Whether collecting at check-out or processing online payments, everything connects seamlessly to the patient record, giving your team and patients a faster, friction-free experience from start to finish.
Patient Self-Scheduling: Fast load, mobile-first; booking in 60 seconds
With paperwork out of the way, appointments begin and end when they should - keeping everyone’s day running smoothly.
Up to 91%  pre-visit form completion (customer results)
Automated confirmations and reminders reduce no-shows and keep patients engaged without adding staff workload.
Real-time dashboards for the entire patient journey
Designed to be intuitive for patients of all ages, with clear steps and mobile-friendly flows. Easy to use is universal.